TITLE:

                Office Associate I, II, III - Schools

 

PRIMARY FUNCTION:

To assure the smooth and efficient operation of the school office so that the office’s maximum positive impact on the education of children can be realized

 

MINIMUM QUALIFICATIONS:

• Any combination of education and experience equivalent to graduation from high school and considerable experience in progressively responsible clerical and stenographic work
• Thorough knowledge of standard office practices and procedures, equipment, and secretarial techniques
• Thorough knowledge of business English, spelling, and arithmetic
• Ability to interpret and apply policies and procedures
• Ability to type, take and transcribe accurately at a reasonable rate of speed
• Ability to establish and maintain effectively working relationships with others
• Ability to work independently in the absence of specific instruction
• Ability to meet the public effectively
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

 

REPORTS TO:

Person designated by the Board or the superintendent

 

PERFORMANCE RESPONSIBILITIES:

• Perform usual office routines
• Take and transcribe dictation of various types, including correspondence, reports, notices, recommendations, handbooks, and grant applications
• Establish and maintain effective working relationships with others
• Maintain such student records as shall be required
• Receive and route all incoming calls
• Maintain daily teacher/substitute logs and records
• Assist teachers in preparing instructional materials as requested
• Process all changes and adjustments in student schedules after the second week of the school year
• Maintain a log of visitors to the school
• Operate word processors, computers, calculators, copier, and facsimile machines
• Keep a calendar of all events, activities
• Receive, deposit, disburse and record all monies received by the school, and keep an accurate ledger from which a monthly balance sheet and an annual audit can be made (Secretary III only)
• Maintain office and school supplies including textbooks, prepare inventories and requisitions supplies used in the school
• Perform other duties as assigned

 

PHYSICAL REQUIREMENTS:

                Involves limited physical tasks including lifting, and may involve operation of equipment such as computers,                            copiers, overhead projectors, etc.

 

TERMS OF EMPLOYMENT:

180 Days Grade 5

200 days Grade 8

12 Month contract Grade 9

 

EVALUATION:

                Performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Personnel.